800-365-9819

Group Planning Forms

Planning a group trip is exciting and simple if you have a plan. Whether you are a first timer or an experienced trip leader we can assist you in planning and promoting your vacation to your group members.

As a start please take a look at our group planning forms by clicking on the links in the left navigation bar. These forms will help you cover all the details that are necessary for organizing a successful group vacation.

If you have any questions, please contact our Group Specialists today.


Winter Ski and Sport
477 East Butterfield Road, Suite 305
Lombard, IL 60148
Toll Free: (800) 365-9819
Local: (630) 969-5700
Fax: (630) 969-5792

Winter Ski and Sport
Regional Group Sales Office
4949 Sabra Lane
Annandale, VA 22003
Phone: (703) 978-5355
: : : Form Descriptions : : :

Group Contact Form:

This form is to supply us with the group buyer’s contact information and the treasurer contact information. This form is also to identify the individual trip leaders for the various trips and their contact information.

Delivery Form:

This form is to let us know when the documents should be delivered and where the documents should be delivered.

Hotel Name List:

This form is to let us know who is to be rooming together and how many beds are needed in each hotel room.


Airline Name List:

This form is to provide us with the names of each passenger and their frequent flyer numbers.

Name Change Form:

This form is to provide us with any name change information related to airline tickets..

Trip Evaluation Form:

At the completion of each trip, we ask that the trip leader send us your group's feedback using the form on this website. Your input is valuable to us.

Airline Baggage Information :

For up to date information regarding airline baggage rules and restrictions.